A clear project file helps the agent and underwriter understand what exists today, what is planned, where property is located, and how value will change.
Identify the projectProvide year, make, model, trim, vehicle identification number, title status, purchase date, ownership, lienholder, current condition, existing damage, missing components, modifications, and target configuration.
Document the starting pointPhotograph every side, interior, engine bay, trunk, frame, undercarriage, identification numbers, stored components, existing damage, workshop, and security. Date and organize the images.
Build a parts inventoryList installed, loose, spare, ordered, shipped, and vendor-held parts with description, serial number, receipt, condition, value, and exact location.
Map vendors and movementIdentify each shop, subcontractor, storage facility, transporter, trailer, planned route, custody date, test driver, and anticipated road or event use.
Support current and target valueOrganize the bill of sale, appraisal, comparable sales, build sheet, invoices, receipts, provenance, original documents, and realistic timeline. Separate completed work from planned work.
Confirm the update processAsk when values, locations, modifications, roadworthiness, photos, and completion must be reported. Retain written approvals and updated declarations.